Share Registration

The Securities and Exchange Board of India, vide its Circular no. MRD/DoP/Cir-05/2009 dated 20th May, 2009, has clarified that for securities market transactions and off-market/ private transactions involving transfer of shares in physical form of listed companies, it shall be mandatory for the transferee(s) to furnish copy of PAN Card to the Company/ RTAs for registration of such transfer of shares.

Accordingly, for registration of transfer of shares of the Company in physical form, transferees are requested to furnish self-attested copies of their PAN Cards to ISC. In case of multiple transferees, each transferee will be required to submit self-attested copy of their PAN Card to ISC.

The aforesaid Circular of SEBI is attached below for ready reference;- SEBI Notification

The Securities and Exchange Board of India, vide its Circular no. SEBI/MRD/DoP/SE/RTA/Cir-03/2010 dated 7th January, 2010, has clarified that it shall be mandatory to furnish copy of PAN Card in the following cases:

1. Deletion of name of the deceased shareholder(s), where the shares are held in the name of two or more shareholders.
2. Transmission of shares to the legal heir(s), where deceased shareholder was the sole holder of shares.
3. Transposition of shares - when there is a change in the order of names in which physical shares are held jointly in the names of two or more shareholders.

Accordingly, for effecting deletion of name, transmission of shares and transposition of shares held in physical form, self-attested copies of PAN Cards will be required to be submitted to ISC.

The aforesaid Circular of SEBI is attached for ready reference;- SEBI Notification

The Reserve Bank of India has introduced NECS to bring in further efficiency and uniformity in electronic credit and has instructed the banks to move to the NECS platform.

The advantages of NECS over ECS include faster credit of remittance to beneficiary's account, wider coverage with no limitations of location in India besides ease of operations for remitting agencies.

NECS, for the purpose of centralised processing of instructions and efficiency in handling bulk transactions, is operational only for banks / bank branches leveraging on Core Banking System (CBS), which provide ten or more digit bank account numbers to its customers. Shareholders who wish to avail the NECS facility should therefore send the new bank account numbers, allotted by banks post implementation of CBS, to ISC by filling up the NECS Mandate Form where shares are held in physical form, or to their Depository Participants where shares are held in electronic form, in the event they have not done so earlier.

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In the event of loss of any Dividend Warrant in transit or otherwise, Demand Draft will be issued instead of issuing duplicate Dividend Warrants. In this connection you would be required to execute and furnish an Indemnity.

Note:

Demand Draft(s) will be issued by the Company only on expiry of validity period of the warrant i.e. three months from the date of issue and the original warrant(s) remaining unencashed.

Shareholders holding Shares in physical form are requested to notify / send the following to ISC to facilitate better servicing:-

1. any change in their address / mandate / bank details, and

2. particulars of the bank account in which they wish their dividend to be credited, in case the same have not been furnished earlier.

Shareholders are advised that respective bank details and addresses as furnished by them or by NSDL / CDSL to the Company, for Shares held in the physical form and in the dematerialised form respectively, will be printed on Dividend Warrants as a measure of protection against fraudulent encashment.

Shareholders who wish to receive dividend in a bank account other than the one specified by them while opening their Depository Account, may notify their Depository Participants (DPs) of such change in bank account. Shareholders are also requested to furnish complete details of their respective bank account including the MICR code to their DPs.

Loss of Share Certificate(s) of the Company are required to be notified without delay alongwith a certified copy of an FIR/ police acknowledged complaint.

The additional formalities required to be complied with are as follows :

Loss of Share Certificate(s) by registered holder

1. Affidavit affirming loss of the Share Certificate(s).

2. Indemnity agreeing to indemnify the Company against any future claims that may be made on the Company arising out of issuance of such duplicate Share Certificate(s) by the Company.

3. Press Advertisement informing the public about such loss and advising the request made to the Company for issue of duplicate Share Certificate(s).

4. Bank Guarantee in favour of the Company for the market value of the Shares, as on the date of execution of the Guarantee, for a period of two years.

5. Bank attested copies of any two of Passport/ PAN Card/ Driving License/ Voters Identity Card towards proof of identification & address.

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Loss of Share Certificate(s) by an investor who is not registered as a member

1. Affidavit affirming loss of the Share Certificate (s).

2. Indemnity agreeing to indemnify the Company against any future claims that may be made on the Company arising out of issuance of such duplicate Share Certificate(s) by the Company.

3. Press Advertisement informing the public about such loss and advising the request made to the Company for issue of duplicate Share Certificate(s).

4. Bank Guarantee in favour of the Company for the market value of the Shares for a period of two years.

5. 'No objection letter' from the registered holder to the issue of duplicate Share Certificate(s) and transfer of the same in favour of the investor.

6. Proof of purchase of Shares by the investor.

7. Transfer deed duly executed by the registered holder(s).

8. Bank attested copies of any two of Passport/ PAN Card/ Driving License/ Voters Identity Card towards proof of identification & address.

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Notes:

Requests for issue of Duplicate Certificate(s) where the value of such lost Shares exceeds Rs 25 lakhs will not be entertained unless accompanied by an order from a Court of competent jurisdiction directing the Company to issue duplicate Share Certificate(s).

The FIR / police acknowledged complaint should be lodged in English and must necessarily include complete information about the Share Certificate(s) reported lost / misplaced, viz, Share Certificate no(s), distinctive nos, number of Shares, folio no(s) etc. In case the FIR / police acknowledged complaint is lodged in a local language, a duly certified English translated version of the same should also be made available to ISC.

Duplicate Share Certificate(s) cannot be issued by the Company where the Shares in question are transferred / dematerialised .

Shareholders who hold Shares in the physical form and wish to make / change nomination in respect of their shareholding in the Company, as permitted under Section 109A of the Companies Act, 1956, may submit to ISC the prescribed Form 2B. This Form can be downloaded from the attachment below or can be furnished by ISC on request.

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Shareholders who hold shares in the physical form and wish to effect change in address recorded with the Company may submit to ISC a duly completed Change of Address Request Form.

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Note:

Change of address will be effected provided the signature of the registered holder on the Change of Address Request Form matches with the specimen signature on record with the Company.

On change of status from Resident to Non-Resident and where sale proceeds of your Shares or dividend payment is sought to be repatriated outside India, prior permission from the Reserve Bank of India through your banker in India would be required to be submitted to the Company.

In case you have become a non-resident, but do not wish to repatriate the sale proceeds of your Shares or dividend payment outside India, a duly completed Form of Undertaking would be required to be submitted to the Company.

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Note:

Please remember to mention your Non-Resident Ordinary (NRO) account number with the banker in India to facilitate payment of dividend.

Shareholders are requested to provide their e-mail address, telephone / fax numbers and quote their account members / DP ID & Client ID numbers in all correspondence with ISC to facilitate prompt response.