ITC Limited
Sustainability Report 2006

 
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Stakeholder Engagement

As a large corporation, with a diverse business portfolio and units spread over 60 locations, ITC has a large number of stakeholders - the Government and its statutory bodies, shareholders, customers, employees, suppliers, contractors, local communities, and the society at large - who are affected by the Company's operations.

ITC and all its units consistently strive to anticipate emerging stakeholder expectations. The Company's various businesses have evolved and institutionalised structured systems to formally review and update their understanding of stakeholder expectations.

ITC is committed to the timely disclosure of relevant and reliable information on its financial performance, its entire gamut of activities relating to Environment, (Occupational) Health and Safety (EHS), and its social initiatives. ITC believes that the disclosure of all appropriate and useful information with regard to Company activities that can have an impact on stakeholders is at the heart of good governance. Following is a summary of ITC's different key stakeholders, the Company's mode and frequency of engagement with them, their key concerns regarding sustainability and the initiatives undertaken by the Company, whether statutory or otherwise, to positively affect the various sections of stakeholders:

Stakeholders and their significance Approaches & frequency of stakeholder engagement Key sustainability issues and concerns ITC's Responses

Shareholders:

  • Providers of capital

  • Owners

  • Annual General Meeting

  • Ongoing Written Communication

  • Investor Service Centre

Profitability & Growth

The quarterly results of the Company are announced and published within a month of completion of the quarter. Audited annual results alongwith the results for the fourth quarter are declared within two months of the end of the financial year. All these results, including the entire Report and Accounts, are posted on SEBI's EDIFAR website.

  • Information related to shareholding pattern, compliance with corporate governance norms, etc. is also posted on SEBI's EDIFAR website

  • The Company's corporate website www. itcportal.com is a comprehensive source of information on ITC's profile, history and evolution, its portfolio of businesses, social responsibility activities and EHS performance. Two exclusive sections on 'Shareholder Value' and 'Investor Relations' serve to inform and service shareholder needs. The entire Report and Accounts as well as quarterly and half-yearly financial results are available in downloadable formats under the section 'Shareholder Value' on the Company's website to facilitate easy access to all information. The 'Newsroom' section includes all major Press Releases from the Company and relevant press clippings. Clarifications as and when provided to institutional investors and analysts, including presentations, if any, made to them, are posted on the Company's website

ITC's Investor Service Centre (ISC) provides share registration and other related services. A dedicated and trained team of professionals backed by state-of-the-art infrastructure provides such services. Already a benchmark in-house Registrar, ISC endeavours to keep investor servicing contemporary and efficient. ITC is among the few companies to have obtained the coveted Quality Management System Certification ISO 9001:2000 for its investor servicing, which testifies to the exemplary standards that the Company has achieved in complying with statutory and regulatory requirements and redressing investor grievances.

    

Stakeholders and their significance Approaches & frequency of stakeholder engagement Key sustainability issues and concerns

ITC's Responses

Government

  • Policy-maker, regulator and watchdog

  • Revenue collector

  • Regular meetings

  • Written communication

  • On-time payment of taxes, duties

  • Statutory compliance

  • Proactive participation in Government, statutory and business forums on issues relating to regulatory and public policy framework

  • Monitoring and reporting of relevant parameters to Regulatory Agencies

Customers

  • The principal source of sustenance

  • Customer feedback through meetings, direct interactions, market visits

  • Market survey to understand customer preferences

  • B2B portals

  • Product/service quality

  • Cost

  • Availability

  • Innovation

  • Product innovation

  • On-time delivery

  • Value-added service

  • Adopting ISO 9001, CANDO (5S), IQRS (International Quality Rating System) and Six Sigma to ensure product quality and consistency

  • Innovating through research and product development

  • Leveraging IT to improve supply chain management

  • Deploying Enterprise Resource Planning for process efficiency and effectiveness

  • Improving products/processes based on customer feedback

  • Enhancing employee training to improve service quality

Employees
  • The key resource for competitive advantage and sustainable growth

  • Direct interaction with employees

  • Mentoring & suggestion schemes

  • Communication through intranet, emails, and circulars

  • Formal/informal meetings with Unions

  • Long Term Agreements

  • Annual appraisal

  • Employees'/ Managers' survey

  • Personal Development and Growth prospects

  • Individual's future linked to Company's growth

  • Health & safety

  • Addressing personal development and career growth issues in various ways such as training & talent recognition, promotions, career options in new businesses, etc

  • Redressing issues through employee feedback mechanisms and well-established human resource management systems

  • Ensuring excellent workplace environmental conditions e.g. hygiene, dust and noise control, adequate ventilation, lighting, etc.

  • Providing medical facilities for employees and their families

  • Communicating effectively with trade unions and managerial staff

  • Signing long-term agreements with trade unions for all relevant units

Community
  • Communities in the vicinity of ITC's operations can be potentially impacted by its operations

  • Formal meetings with local and regulatory agencies

  • Interaction through NGOs

  • Participatory developmental planning and appraisal

  • Environmental impact of existing operations and expansion
    projects

  • Development of infrastructure

  • Improvement in health & sanitation

  • Livelihood generation

  • Supply of drinking water

  • Aid for victims of natural disasters

  • Deploying state-of-art technologies to continuously reduce the environmental impact of operations

  • Providing infrastructure like roads, electricity, school amenities in operational areas

  • Offering medical facilities in both urban and rural areas and organising medical camps for eye care, blood donation, etc.

  • Constructing sanitation facilities

  • Organising awareness camps on critical health issues like HIV/AIDS and widespread diseases like malaria and gastroenteritis

  • Creating alternative and sustainable livelihoods through micro enterprises, creation of market linkages, skill development and economic empowerment   of women

  • Ensuring water supply in farms/villages

  • Extending financial assistance for primary education

  • Enhancing employment potential of people with disabilities

  • Helping victims of natural disasters with food and shelter

     

Stakeholders and their significance Approaches & frequency of stakeholder engagement Key sustainability issues and concerns ITC's Responses

Suppliers

  • Critical part of ITC's value chain

  • Intrinsic to ITC's product and service delivery

  • Ongoing vendor development

  • Continuous vendor participation in product/service design and development

  • Periodic vendor review and audit

  • Periodic formal and informal interactions

  • Adequate Return on Investment

  • Continuity and growth of business

  • Improvement in technology/ processes

  • Enhancing the effectiveness of suppliers through value engineering

  • Supporting small and medium industries with guaranteed buyback arrangements

  • Sharing best practices to upgrade quality

  • Documenting and implementing planning cycle

  • Improving product and services through constant feedback and joint product development

Farmers

  • Significant partners in developing quality agri produce for almost all ITC businesses

  • Day-to-day interaction with the farmers for knowledge sharing

  • Formal annual farmer meets

  • Participation in village level community events

  • Productivity improvement

  • Assured markets

  • Improved prices

  • Supply of agri inputs

  • Improving market linkages and price realisation through
    ITC e-Choupal

  • Developing farm best-practices through knowledge transfer

  • Boosting productivity through superior high-yielding plant species

  • Transforming wastelands into productive plantations

  

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