Consultation and Notice for Significant changes |
Policy: All major changes in operations, involving
work processes, manning norms and other productivity linked
issues are implemented after discussions with the employees
and the recognised unions at each location.
Implementation: Business plans are shared with
employees at all Units through a series of communication
meetings, and through the intranet portals. Unionised employees
at the concerned Units are informed of all major changes well in
advance through their representatives.
The responsibility for the implementation of the policy rests
with the Unit’s Human Resources Department in the case of
unionised employees and with the concerned Divisional Management
Committees for other employees.
The employees are given enough time to consider the
implications of change and an opportunity to discuss their
apprehensions, if any, with the management. The Policy is
actualised through consultative meetings with representatives of
employees, culminating in joint minutes/agreements.
Monitoring & Auditing: Compliance with the Policy is
regularly monitored by the Unit Head.
Policy: The Company’s policy on
HIV/AIDS with regard to its employees will, at a minimum,
comply with all relevant Central and State legislations and
the Company will implement all policies and directives of
the Government regarding HIV/AIDS whenever issued.
The Company will provide to all its employees
sensitive, accurate and the latest information about risk
reduction strategies in their personal lives, with the objective
of reducing the stigma of HIV/AIDS, encouraging safe behaviour
and improving understanding of treatment. The Company is
committed to providing a safe and healthy workplace to all its
employees. It is the Company’s objective that employees will
have access to health services to prevent and manage HIV/AIDS.
The Company will not discriminate against any
employee infected by HIV/AIDS with regard to promotions,
training and other privileges and benefits as applicable to all
employees.All HIV positive employees will be allowed to continue
to work in their jobs unless (a) medical conditions interfere
with the specific job being done, in which case reasonable
alternative working arrangements will be made; or (b) the
employee is incapacitated to perform his/her duties and is
declared medically unfit by a medical doctor, in which case the
employee will be assisted to rehabilitate himself/herself
outside the Company.
The Company will not make pre-employment
HIV/AIDS screening mandatory as part of its fitness-to-work
assessment. Screening of this kind refers to direct methods (HIV
testing), indirect methods (assessment of risk behaviour), and
questions about HIV tests already taken. HIV/AIDS test will not
be part of the annual health check-up unless specifically
requested for by an employee.
Voluntary testing for HIV/AIDS, when
requested for by the employee, will be carried out by private or
community health services and not at the workplace. There will
be no obligation on the part of the employees to inform the
Company about their clinical status in relation to HIV/AIDS.
Information on clinical diagnosis of an employees’ status in
terms of his/her HIV/AIDS status, if advised to the Company,
will be kept strictly confidential.
Implementation: This policy is
publicly available throughout the Company and clearly
communicated to all employees in a manner in which it can be
understood through induction programmes, policy manuals and
intranet portals.
The responsibility for the implementation of
the policy rests with the Unit Human Resources Departments. A
report is provided to the Divisional Head on such programmes.
Monitoring & Auditing: Compliance with
the Policy is regularly monitored by the Unit Head.
Human Rights Consideration in Significant Investments |
Policy: ITC’s commitment to human
rights extends to all its significant investment decisions
in order to ensure integration of statutory compliance,
environmental, occupational health and safety, human rights
and progressive labour policies into business
decision-making processes.
Implementation: The custodian of this
policy is the Divisional Chief Executive/SBU Head of the
concerned business.
Monitoring & Audit: The Internal Audit
function of ITC conducts periodic checks to ensure that such
clauses form part of investment contracts signed during the
audit period.
Human Rights Consideration Across the Supply Chain |
Policy: ITC endeavours to ensure that all its
service providers/vendors incorporate high standards of
human rights, safety, health, labour practices and
environment in their operations as practiced by the Company.
Implementation: The responsibility for implementation
of this policy rests with the Divisional Chief Executive/SBU
Head of the concerned business.
Monitoring & Audit: The Internal Audit function of ITC
conducts periodic audits to ensure that such clauses form part
of the investment contracts signed during the audit period.
Prevention of Discrimination at Workplace |
Policy: ITC’s approach to its
human resources is premised on the fundamental belief of
fostering meritocracy in the organisation, which promotes
diversity and offers equality of opportunity to all
employees. ITC does not engage in or support direct or
indirect discrimination in recruitment, compensation, access
to training, promotion, termination or retirement based on
caste, religion, disability, gender, age, race, colour,
ancestry, marital status or affiliation with a political,
religious, or union organisation or a minority group.
Implementation: The policy is
communicated to all employees through induction programmes,
policy manuals and intranet portals. The custodian of this
policy is the Divisional Chief Executive or the SBU Head of each
business.
The speedy resolution of formal complaints is
premised on the freedom of employees to approach higher
officials in case the issue is not settled at the level of
his/her immediate superior. The salient features of the issue
and steps taken towards its resolution are minuted. For the
unionised employees, compliance with the policy is ensured
through a robust grievance handling procedure and the presence
of a union that is expected to bring violations to the notice of
the unit HR Head.
Monitoring & Auditing: The
accountability for the application of this policy rests with the
Unit Head who reviews anti-discriminatory complaints annually or
on a case-by-case basis. The HR department of the Division/SBU
reports annually on incidents of discrimination, if any, to the
SBU Head or the Divisional Chief Executive. Corporate Human
Resources conducts non-discrimination reviews annually on a
sample basis with Unit Heads and through on-site assessments.
Policy: ITC respects the
employees’ right to organise themselves into interest
groups, independent from supervision by the management. In
keeping with the spirit of this policy, employees are not
discriminated against for exercising this right.
Implementation: The policy is
communicated to all employees through induction programmes,
policy manuals and intranet portals. The custodian of this
policy is the HR Head of each operational unit who reports
directly to the Unit Head on such issues. The employees are
informed of these rights by the unions who solicit their support
to represent them formally before the management.
Monitoring & Audit: Each ITC Unit has
appropriate systems to ensure compliance with the Policy and
statutory provisions, including means for filing of grievances,
collective bargaining agreements and minutes of worker meetings.
The HR department of the concerned unit submits annual reports
to the functional head in cases of identified incidents of
violation of freedom of association and collective bargaining.
Divisional and Corporate HR regularly monitor compliance with
the Policy. Corporate HR compiles these on a half-yearly basis
and reports to the Corporate Management Committee.
Prohibition of Child and Forced Labour |
Policy: ITC does not employ any
person below the age of eighteen years at the workplace. ITC
prohibits the use of forced or compulsory labour at all its
units. No employee is made to work against his/her will or
work as bonded/forced labour, or subject to corporal
punishment or coercion of any type related to work.
Implementation: This policy is
publicly available throughout the Company and clearly
communicated to all employees in a manner in which it can be
understood through induction programmes, policy manuals and
intranet portals. The workers are informed of these rights by
the trade unions active at each unit.
The implementation of the policy is the
responsibility of the Unit’s HR Department and the security
staff who do not permit minors to enter the factory as workers.
Employment contracts and other records,
documenting all relevant details of the employees, including
age, are maintained at all units and are open to verification by
any authorised personnel or relevant statutory body.
The unit provides an annual report on all
reported, if any, incidents of child or forced labour to the
functional head.
Monitoring & Audit: Corporate Internal
Audit and EHS departments undertake audit and assessment
annually. Corporate Human Resources undertakes random checks of
records annually.
Prevention of Corruption at Workplace |
Policy: All employees of ITC have
the obligation to conduct themselves in an honest and
ethical manner and act in the best interest of the Company
at all times. They are expected to demonstrate exemplary
personal conduct. All employees of ITC must avoid situations
in which their personal interest could conflict with the
interest of the Company. Conflict, if any, must be disclosed
to the higher management for guidance and action. All
employees must ensure that their actions in the conduct of
business are totally transparent.
Implementation: The strong corporate governance process of
the Company creates the environment for the formulation of
robust internal systems and procedures in a structured manner
for the conduct of the Company’s business. An effective policy
for prevention of corruption is actualised through appropriate
policies, systems and processes such as the delegated authority
structure as per Corporate Governance policies, segregation of
duties, tiered approval mechanisms, the involvement of more than
one manager in key decisions and maintenance of supporting
records. All ITC managers are provided with
adequate training inputs to be aware of the systems and
procedures and to ensure compliance. The
custodian of this policy is the Corporate Management Committee,
the Divisional Chief Executives/SBU Heads and Heads of
departments. A core responsibility of the DMCs is to put in
place appropriate control and risk management mechanisms to
ensure that businesses are conducted as per the Governance
Policy and the Company’s Code of Professional Conduct. The
Divisional Chief Executives/SBU Heads provide confirmation of
compliance with the laid down systems and procedures.
Monitoring & Audit: The Company remains committed to
ensuring an effective internal control environment that provides
assurance on potential risks. ITC’s well-established and robust
internal audit processes continuously monitor the adequacy and
effectiveness of the internal control environment across the
Company. Weaknesses or non-compliance, if any, are identified
during the audit process for rectification, thereby providing
crucial inputs for continuous improvements in the systems and
procedures. Significant issues, if any, are brought to the
notice of the Audit Committee together with the progress made
for resolution. Confirmations given by the businesses to the
Board are independently verified by Internal Audit as per the
directions of the Audit Committee. |