Registration of Transmission of Shares in the Physical Segment
Particulars | Who can apply? | Principal requirements |
|---|---|---|
Joint holding: one or more joint holders have died | Surviving joint holder(s) | Verifiable death certificate of the deceased holder |
Sole holder: a nominee is registered | Registered nominee(s) | Transmission Request Form, Client Master List (CML), death certificate and original share certificate(s). |
Sole holder: no nominee; claim up to ₹10,000 | Immediate relative under Quick Transmission Processing (QTP) | QTP Form-cum-Undertaking, relationship proof and common documents. |
Sole holder: no nominee; claim above ₹10,000 and up to ₹10 lakh | Legal heir(s)/claimant(s) | Simplified documentation plus indemnity and affidavit-cum-NOC or family settlement deed. |
Sole holder: no nominee; claim above ₹10 lakh | Legal heir(s)/claimant(s) | Succession document(s), affidavit-cum-NOC and other applicable documents. |
How the value of shares is calculated
For determining the applicable category, use the closing price of the shares on the previous trading day at NSE or BSE.
Documents required
1. Shares held jointly
- Verifiable death certificate of deceased joint holder.
- Original share certificate(s) covering the entire holding.
- Form ISR-2.
- For Dematerialisation of the Shares : (a) Latest CML, not older than 2 months, (b) copy of PAN Card, (c) Demat Conversion Form, (d) Form ISR- 4
2. Sole holder with a registered nominee
- Transmission Request Form for claims other than QTP category.
- Verifiable death certificate of the deceased shareholder.
- Original share certificate(s) covering the entire holding.
- Form ISR-2.
- Where the nominee is a minor, proof of age and KYC documents of the guardian, as applicable.
- For Dematerialisation of the Shares : (a) Latest Client Master List (CML), not older than 2 months, (b) copy of PAN Card, (c) Demat Conversion Form, (d) Form ISR- 4
3. Sole holder without a registered nominee
The documents depend on the value of the claim. The following table provides a quick guide on the documents required for transmission of shares as well as for dematerialisation of the shares post transmission.
Document | QTP: up to ₹10,000 | Simplified: above ₹10,000 to ₹10 lakh | Above ₹10 lakh |
|---|---|---|---|
Applicable Transmission Request Form | QTP Form-cum-Undertaking on plain paper | Standard Transmission Request Form | Standard Transmission Request Form |
Verifiable death certificate | Required | Required | Required |
Original share certificate(s) | Required | Required | Required |
Relationship proof | Required. Claimant must be parent, spouse, child or parent-in-law | Not prescribed as a separate QTP requirement | Not prescribed as a separate QTP requirement |
Notarised indemnity bond | Not required | Required, unless a specified court-issued document is submitted | Required when relying on a Will or Legal Heirship Certificate/equivalent |
Notarised affidavit-cum-NOC from legal heirs | Not required | Required, or an eligible family settlement deed | Required, except NOC from non-claimant heirs is not required where a specified court-issued document is submitted |
Succession document | Not required | Not required under simplified procedure | Any one: Will; Legal Heirship Certificate/equivalent; Succession Certificate; Letter of Administration; or Court Decree, with the accompanying documents specified below |
Latest CML of claimant’s demat account, together with copy of PAN Card | Required | Required | Required |
Demat Conversion Form | Required | Required | Required |
Form ISR-2 | Required | Required | Required |
Form ISR-4 | Required | Required | Required |
For claims above ₹10 lakh: A Will must be accompanied by the prescribed notarised indemnity bond. A Legal Heirship Certificate or equivalent certificate issued by a revenue authority not below the rank of Tehsildar must also be accompanied by the prescribed notarised indemnity bond. A Succession Certificate, Letter of Administration or Court Decree may be submitted as the applicable succession document.
Alternative for simplified claims:
Instead of the notarised affidavit-cum-NOC, the legal heirs may submit a family settlement deed executed by all legal heirs and duly attested by a Notary Public or Gazetted Officer, or accepted and approved by a Magistrate, Judge or Civil Court.
Important:
Demat Conversion Form and Form ISR-4 need to be submitted where the shares have not already been transferred to the IEPF.
What is a verifiable death certificate?
Any one of the following may be submitted:
- Original death certificate, or a copy attested by the claimant/nominee and produced for verification with the original.
- Copy duly attested by a Notary Public, Gazetted Officer or Judicial Magistrate First Class.
- Death certificate containing a verifiable QR code.
If the death occurred outside India:
Submit a certified true copy of the proof of death, certified in the country of issue by any one of the following:
- Court Magistrate, Judge or Notary Public.
- Indian Embassy or Consulate.
- Apostille under the Hague Apostille Convention.
- Authorised official of an overseas branch of a scheduled commercial bank registered in India.
- Authorised official of an overseas bank having a correspondent banking relationship with an Indian bank.
If the document is not in English, also submit a self-certified English translation together with the certified copy of the original document.
Important:
- The framework does not apply where there is a dispute or contesting/competing claim.
- The Company may seek additional documents for claims above ₹10 lakh where necessary.
- For physical shares, the claimant must hold the original share certificate(s), except where a duplicate-cum-transmission request is made.
- Please ensure that names and holder sequence in the claimant’s demat account are suitable for the proposed credit.
- Use only the latest forms available on the Portal.
Specimen Documents:
- For Form ISR-2 : Click here
- For Form ISR-4 : Click here
- For Transmission Request Form-cum-Undertaking (QTP) : Click here
- For Transmission Request Form (Other than QTP) : Click here
- For Affidavit-cum-NOC : Click here
- For Proof of Relationship : Click here
- For Affidavit (in the absence of Proof of Relationship) : Click here
- For Indemnity Bond : Click here
Click here to view the SEBI Circular dated 23rd July, 2026 on Simplification and Standardisation of the framework for Transmission of Shares