Registration of Transmission of Shares in the Physical Segment
A. Shares held in single name with a registered nominee
Transmission is to be effected by the Company on receipt of the following documents from the nominee:
- Transmission Request Form duly signed by the nominee.
- Original or copy of Death Certificate of the deceased shareholder duly attested by Notary Public or Gazetted Officer.
- Self attested copy of PAN Card of the nominee.
- Original Share Certificates in respect of the entire shareholding of the deceased shareholder.
B. Shares held in single name without a registered nominee
Transmission is to be effected by the Company on receipt of the following documents from the legal heir(s):
- Transmission Request Form duly signed by the legal heir(s).
- Original or copy of Death Certificate of the deceased shareholder duly attested by Notary Public or Gazetted Officer.
- Self-attested copy(ies) of the Pan Card(s) of the legal heir(s)/claimant(s) in whose name(s) the shares are to be transmitted.
- Original Share Certificates in respect of the entire shareholding of the deceased shareholder.
- Succession Certificate or Probate of Will or Will or Letter of Administration or Court decree or Legal Heirship or its equivalent Certificate, attested by the Legal hier(s)/claimant(s) subject to verification with the original or duly attested by Notary Public/ Gazetted Officer.
- If a Will is submitted, a Notarised Indemnity Bond on Rs 50/- non-judicial stamp paper will also be required from the legal heir(s)/ claimant (s) to whom the shares are to be transmitted.
- If a Legal Heirship or its equivalent Certificate is submitted, (i) notarised Indemnity Bond on Rs 50/- non-judicial stamp paper from the legal heir(s)/claimant (s) to whom the shares are to be transmitted, and (ii) No Objection Certificate on Rs 50/- non-judicial stamp paper from all the non-claimants, duly attested by a notary public/Gazetted Officer will also be required.
- Notarized Affidavit on Rs. 10/- non-judicial stamp paper from the legal heir(s)/ claimant(s) named in the document under (e) above.
Where the market price of the shares involved does not exceed Rs. 5 lacs, in the absence of the documents mentioned under (e) above, the following documents may be submitted:
- Notarised Indemnity Bond on Rs 50/- non-judicial stamp paper from legal heir(s) in whose name(s) the shares are to be transmitted.
- No Objection Certificate on Rs 50/- non-judicial stamp paper, from all legal heirs stating that they do no object to such transmission of deceased shareholder or copy of Family Settlement Deed, duly notarised.
C. Shares held in joint names
Deletion of name of the deceased shareholder is to be effected by the Company on receipt of the following documents from the surviving holder(s):
- Original or copy of Death Certificate of the deceased shareholder attested by Notary Public or Gazetted Officer.
- Self attested copy of PAN Card of each surviving holder.
- Original Share Certificates in respect of the entire shareholding of the deceased shareholder.
For specimen of Transmission Request Form, Affidavit, Indemnity Bond etc.: Click here
For transmission of shares held in dematerialised form, the legal heir(s) of the deceased shareholder is / are required to get in touch with the Depository Participant with whom the demat account was maintained by the deceased shareholder.
