Mandatory furnishing of PAN and KYC details by Shareholders holding shares of the Company in physical form
The Securities and Exchange Board of India has made it mandatory for shareholders holding shares of the Company in physical form to furnish the following to the Company:
(1) Permanent Account Number (PAN)
The PAN furnished by the shareholders must be linked to their Aadhaar number. PAN which is not linked to Aadhaar number will not be considered as KYC compliant.
(2) Contact details, including Postal address with PIN and Mobile number; Shareholders are also advised to register their E-mail ID with the Company to avail the online services.
(3) Bank Account details, including bank and branch name, bank account number and IFS Code
Shareholders who have not yet furnished their PAN, contact details or bank account details to the Company are advised to do so immediately by filling up and submitting the prescribed Form ISR-1 to the Investor Service Centre of the Company (ISC).
(4) Specimen Signature
Shareholders can register / update their specimen signature through Form ISR-1. For this purpose, the Shareholders can -
either furnish to the ISC (a) self-attested original cancelled cheque bearing the name of the shareholder or self-attested copy of Bank Passbook / Statement, and (b) their specimen signature, duly attested by their banker in the prescribed Form ISR-2, pertaining to the same bank account as mentioned under (a) above;
or visit ISC in person and sign before the authorised officials alongwith original PAN Card and any one of the following original documents for verification - (a) Aadhaar, (b) Passport, (c) Driving License in Smart Card form / Book form / copy of digital form, (d) Identity Card / document with the Shareholder's photo issued by Central / State Government and its Departments, Statutory / Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions duly attested by their employer with date and organisation stamp. The Shareholders shall be required to submit to the ISC self-attested copies of the said documents.
The ISC shall be able to process any service request from the Shareholders holding shares in the physical form (for example, issue of duplicate share certificates, sub-division, consolidation, renewal of share certificates, change of address etc.) only after they provide all the aforesaid information i.e. PAN, contact details, bank account details and specimen signature.
In this context, it may further be noted that:
(a) In the event of non-updation of PAN or Contact Details or Mobile Number or Bank Account Details or Specimen Signature in respect of physical folios, dividend / interest etc. shall be paid only through electronic mode with effect from 1st April, 2024 upon furnishing all the aforesaid details in entirety.
(b) Upon updation of PAN, Contact Details, Mobile Number, Bank Account Details and Specimen Signature by the Shareholder after 1st April, 2024, the dividends / interest etc. declared during that period (i.e. from 1st April, 2024 till the date of updation) will be sent to such Shareholder only after the said updation.
Choice of Nomination
Shareholders should also furnish to ISC their nomination details in the prescribed Nomination Form. In the event the Shareholders do wish to nominate their shares for any reason, they should submit to ISC 'Declaration to Opt-out' in the prescribed Form ISR-3.
